Job Description

Property Management VA

We are looking for talented Real Estate Virtual assistants who will work with our clients in residential and commercial property management companies in the US.

• Create, update, and manage property listings on rental platforms and websites
  
• Handle tenant inquiries via email, phone, or messaging apps with professionalism
  
• Process rental applications and conduct background, credit, and reference checks
  
• Prepare and send lease agreements, addenda, and renewal documents
  
• Track lease expiration dates, rent due dates, and insurance compliance
  
• Monitor and record rent payments, security deposits, and outstanding balances
  
• Coordinate maintenance requests, assign tasks to vendors, and follow up on completion
  
• Schedule property inspections, vendor visits, and repairs
  
• Maintain accurate tenant, property, and financial records in property management software (e.g., AppFolio, Buildium, Yardi)
  
• Communicate with landlords, tenants, and service providers to ensure smooth operations
  
• Assist with bookkeeping, invoicing, and reporting tasks as needed
  
• Support the property management team with admin tasks, email management, and scheduling
  

Requirements:

• Prior experience in property management, real estate support 2+ years
  
• At least 2+ years of experience working as a PMVA with US clients
• Proficiency with property management platforms like AppFolio, Buildium, Yardi, or similar
  
• Strong written and verbal communication skills
  
• Familiarity with lease agreements, rental laws, and tenant screening processes
  
• High attention to detail and organizational ability
  
• Ability to multitask, meet deadlines, and work independently in a remote environment
  
• Reliable internet connection and dedicated remote work setup
  
• Discretion in handling sensitive tenant, financial, and property information
  
• Positive, professional attitude with a proactive problem-solving mindset
  

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