Job Description

TITLE: PROJECT COORDINATOR

REPORTS TO: PROJECT COORDINATOR MANAGER

JOB DUTIES / GENERAL REQUIREMENTS: (not an all-inclusive list): The Project Coordinator Lead will be responsible for the training and oversight of all project administration activities associated with document control consistency and project set-up. To accomplish this, the Project Coordinator Lead will manage a team of Project Coordinators to consistently deliver exceptional administration of the job loop process on all projects.

OPERATIONAL CONTINUITY ACROSS ALL PROJECTS

• Project documentation is accurate, current, and communicated between Project Management and Field Leadership.
• Project liaison between the Project Team to ensure continuity with project set-up, billings, collections, cost forecasting, change order management and purchasing.
• Initialize the finalized project schedule of values (SOV) into the accounting software.
• Within the accounting software, log, track, update and maintain the schedule of values per the required billing requirements for assigned projects.
• Within the accounting software, log, track, update and maintain the change order management process per contract requirements for assigned projects.
• Initialize, track, and maintain the documentation process for the entire job loop of assigned projects.
• Ensure that job processes are followed in accordance with company policies.
• Ensure company contractual standards are met prior to commencing work.
• Coordinate Davis-Bacon paperwork and requirements with Payroll, Subcontractors, and General Contractors.
• Submit and coordinate job site badging and access, including maintaining a log of same.

QUALITY ASSURANCE AND PC TRAINING/ MENTORING

• Perform as trainer and mentor for Project Coordination team.
• Develop and implement standard operating procedures (SOP) for Procore and Project Coordination protocol ensuring quality of work is consistent.
• Responsible for monitoring and maintaining consistency of all Project Coordinators.
• Track capacity of Project Coordinator workload.
• With the Project Coordinator Manager, responsible for Project Coordinator onboarding, training, and continuous education program.

BUILD LONG-TERM RELATIONSHIPS (Internal)

• Proactively build and maintain relationships with peers in support functions and facilitate synergies across departments.
• This is a leadership position that requires proactive communication with entire IRU team.
• Track the progress of Project Coordinators and report recommendations and observations to leadership.

Job Tags

Contract work, For contractors,

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