Job Description
Join a top-performing agency that truly values its people.
Work directly with a passionate leadership team and supportive coworkers. Opportunity for growth into expanded administrative or leadership roles. Competitive pay, benefits, and a culture built on respect, accountability, and excellence. Are you a proactive, detail-driven professional who thrives in keeping operations organized, communication flowing, and the team aligned? If you’re the kind of person who brings structure and energy to a busy, fast-paced office, we want you on our team!
We are a high-performing independent insurance agency seeking an Office Coordinator to support our leadership and staff. You’ll play a key role in ensuring daily operations run smoothly, clients are supported, and our internal processes are efficient and aligned with our goals.
Be the backbone of our office—coordinating schedules, supporting leadership, and ensuring nothing slips through the cracks. You’ll be the go-to person who keeps the office organized, professional, and productive.
Our hours are Monday through Friday from 8:30 to 5:30 . You will be asked to attend early morning, evening, and occasional Saturday meetings for either networking or to support local and community events.
To Apply: • Submit your resume and a brief cover letter highlighting why you’re the perfect fit for this role.
• Include a short video (2–3 minutes) sharing one idea on how you could help improve our business. (Please note: all submissions will remain confidential.)
Responsibilities:
• Lead and organize high-level company tasks and projects on strict timelines
• Manage office scheduling, workflow, and internal systems for efficiency
• Lead weekly and monthly leadership and team meetings (L10 format using our proprietary system)
• Assist with employee training and development, including “The Insurance Vibe”
• Manage vendor relationships (IT, HR, CPA, virtual team members, etc)
• Assist in marketing coordination: social media, email campaigns, and event planning
• Organize team-building and internal company events
• Handle confidential information with the highest level of discretion
• Support agency expansion by driving initiatives aligned with the company’s 10-year vision
Qualifications:
• Proactive , resourceful, and able to anticipate needs before they arise
• A learner – willing to take initiative, ask questions, and continuously improve skills
• Highly organized with exceptional attention to detail
• Strong communication skills—both written and verbal
• Tech-savvy: comfortable with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools
• Ability to juggle multiple priorities and adapt quickly in a fast-paced environment
• A positive and professional attitude, along with strong interpersonal skills
• A self-starter sees what is needed and runs with it
• Full-time, in-house role : This position is based at our office and requires daily, on-site presence
About Company:
We are a team of people helping people. Our independent insurance business is based on the relationships we build within our team, clients, potential clients, our community, and the companies we work with. As an independent insurance agency, we work for clients, not one insurance company.
Job Tags
Full time, Local area, Monday to Friday, Afternoon shift, Early shift,
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