Job Description

Trueline is seeking a Contracts Administrator to join their team in NYC . This role will support large, multiphase, multimillion dollar design and construction projects, ensuring contracts are properly administered, compliant, and delivered on time.

What You'll Do as the Contracts Administrator

• Draft, distribute, and manage contracts with subcontractors and suppliers across all project phases
• Track and process contract changes, ensuring adherence to company/project specs and internal policies
• Coordinate with subcontractors, suppliers, and project managers to close out pending contracts, insurance, or documentation
• Maintain accurate and up to date logs (contractor/supplier, change order, insurance, etc.) and ensure all documents are properly executed
• Monitor and enforce deadlines for contract deliverables and compliance
• Organize and store contract related documentation per department/project procedures

Contracts Administrator Requirements:

• Minimum 2 years of contract administration experience on complex, multiphase, multimillion dollar construction or related projects
• Understanding of civil construction scopes, terminology, and associated processes
• Proficiency in Microsoft Word and Excel; ability to work with contract templates or similar tools
• Excellent organizational skills with high attention to detail
• Strong interpersonal skills; ability to work effectively with project teams, subcontractors, suppliers, and internal stakeholders

Nice to Haves as the Contracts Administrator:

• Experience with contract management software or document control systems
• Familiarity with change orders, insurance/subcontractor risk management, or supplier performance tracking
• Previous exposure to design build, public sector contracts, or civil infrastructure projects
• Basic understanding of procurement/purchasing workflows

We Offer:

• A supportive and professional team environment
• Opportunity to work on large, impactful civil engineering/construction projects
• Exposure to the full contract lifecycle, with room for learning & growth
• Competitive compensation (salary to be discussed based on experience)
• Standard benefits package (health, paid time off, etc.)

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