Job Description
This is a remote position.
We are seeking an experienced Contract Administrator to support contract development, review, and negotiation activities for a leading organization in the medical device and life sciences industry . The ideal candidate will have hands-on experience preparing and managing various contract types particularly clinical study agreements, vendor contracts, and service agreements within a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, including Legal, Clinical, Regulatory, Risk Management, and Global Operations .
Key Responsibilities :
- Draft, review, and negotiate a high volume of clinical study agreements and related legal documents , using approved templates and established contracting practices.
- Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
- Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
- Collaborate with Legal, Risk Management, Clinical, and Regulatory teams to identify and resolve contract issues efficiently.
- Track and prioritize multiple contract requests in a high-volume, deadline-driven environment .
- Maintain accurate and organized records in the contract management system and Microsoft Teams folders.
- Oversee the proper execution, filing, and archiving of all agreements and related documentation.
- Monitor active study agreements and maintain contract status spreadsheets or dashboards.
- Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
- Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.
Must-Have Qualifications
- Bachelor’s degree and professional experience in contract administration, legal operations, or clinical contracting within a medical device, pharmaceutical, or biotech environment; OR
- Strong understanding of clinical contracting terms, conditions, and negotiation principles (non-negotiable).
- Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
- Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat , with advanced Word and Excel skills.
- Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.
Preferred Qualifications
- Prior experience in a medical device or life sciences organization (strongly preferred).
- Familiarity with contract lifecycle management (CLM) systems and document management tools.
- Experience coordinating between Legal, Clinical Operations, and Contract Research Organizations (CROs) .
- Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
- Detail-oriented, proactive, and able to identify opportunities for process optimization and standardization.
This is intended for inclusion in Pharmavise’s talent database to build a qualified pool of professionals for future medical device client requisitions.
Job Tags
Contract work, Work at office, Remote work,